Tag: professional wedding dj

DJ Façade

Any professional DJ is going to ensure his (or her) setup is clean and doesn’t have loose cables everywhere. But have you ever thought about taking that setup to a new level? A customized DJ Façade is a great way to add personalized special décor to your wedding venue. The façade will conceal the entire DJ table giving the traditional setup an entirely new look!

These are not your usual façades with the simple one color black or white fabric. You can choose to customize this lightweight fabric with the color of your choice in addition to adding anything from lighting, text with your names and special wedding date, or even your wedding day logo actually printed on the fabric.

Elegant Appearance

A DJ Façade can make the appearance of the DJ table extremely sleek and elegant. Any DJ should do a good job of concealing any cords but the façade makes everything stylish! This route is a great way to supplement a monogram that you won’t use again. You can also use the façade as a great backdrop for photos from the dance floor also.

Modern Style

You can choose to customize this lightweight fabric with the color of your choice in addition to adding anything from lighting, text with your names and special wedding date, or even your wedding day logo actually printed on the fabric!

Personal Reminder

After your Big Day, the Newlyweds actually get to keep the fabric to create a keepsake to keep for years to come! There are a ton of Do-It-Yourself ideas that you can design to showcase this token around your home after the wedding.

Using a DJ Façade is a very simple and nice way to accent any venue and any occasion. The façade will conceal the entire table giving the traditional DJ setup an entirely new look! This style of façade can be a huge addition to the décor at your venue. If you choose to customize your façade it can be a great background for candid photos of your evening and you even get the fabric back as a really cool gift from your wedding day. There are a ton of Do-It-Yourself ideas that you can create to showcase this keepsake around your home after the wedding. Consider using a customized DJ façade to enhance the venue décor for your upcoming event!

 

 

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Wedding DJ Myth

A lot of times, the suggestions given to plan your wedding are outdated or simply incorrect. Making your entertainment decision based solely on videos is just one of those wedding planning myths that brides are told to do. Don’t be a victim to this wedding DJ myth.

Don’t Be Fooled

You do not want to let a video you see of a DJ be your final decision maker. The video that you watch is going to be something very similar to highlight clip. Just like with movies and photos, almost anyone can make and edit a video to make them look amazing. During that video there will be no way to see how the DJ interacts with other vendors and no time to discuss your specific wedding details to be sure they can accommodate.

If you choose to make your decision solely on the clip you watched, you may not ask some key questions. At the very least be sure to have a conversation with the DJ to determine their sound and style in order to get a feel for their personality. Ask yourself, will the DJ be a good fit for your family and friends? You want to be sure to take into consideration their organizational skills as well. This will give you an idea on how they multi-task and utilize their time. Other vendors as well as venues may be able to share insight on the DJ also. Ideally, you want to know does this entertainer “play well with others”?

There isn’t usually one deciding factor that you can go from when selecting your entertainment. Do your research and ask as many questions as you can think of to be sure you are hiring someone you think will make your special day memorable!

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Wedding Planning Checklist: Book Your Vendors

Book Your Vendors

Now that you are engaged it is time to start thinking about your wedding planning checklist. What kind of entertainment would you like to have? Do you want to use a band or DJ? What kind of songs would you like played and what is the atmosphere you want your guests to experience. Whichever route you choose, be sure that you ask plenty of questions to be sure that you know exactly what to expect (or what not to expect) from your wedding entertainment.

When to Start

Try to start your wedding entertainment search as soon as you set your date. Many places book 2-3 years in advance so the sooner is definitely better! Believe it or not, there are more couples than you would ever imagine that book their entertainment before their venue. A good entertainer is like a chameleon, able to adapt to any venue, so do not think you need to nail down your venue before you book your band or DJ.

What To Ask

The same goes with booking any other vendors, you have to ask questions to ensure that you are going to get what you want. What training do they have? Are they insured? Will there be a backup equipment and personnel in case of an emergency or malfunction?

Be sure that you are familiar with the contract you are signing and what it all entails. Also, if the vendor offers an online planning site that is a huge help when planning details for your big day. This way you have access to your planning forms 24/7 and can make any updates as needed!

Things to Consider

You may think you know what you want for your special wedding day and that is wonderful. But be open to listing to ideas and suggestions that you may receive from your professional wedding vendors. Remember, this is a first wedding for you and the professionals deal with weddings nearly every weekend. There may be some ideas that they have seen work and alternately not work. Their professional suggestion is just that, a suggestion. Be sure to remain open to various ideas that may enhance your day!

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Wedding Planning Checklist: Book Your Venue

Book Your Venue

When it comes to beginning your wedding planning checklist there are so many details to consider. The planning goes far beyond what you want to be your first dance and smashing cake into your husbands’ face! We hope the wedding planning checklist will help with your pre-planning ideas.

Ceremony Venue

There would be no room to celebrate this wonderful day if there is no ceremony! First, decide if you want a traditional ceremony in a church or something non-traditional at your reception venue. Once you have this detail you can start looking into your venue options. How many guests will it accommodate, is there parking available, etc.

Reception Venue

What style and feeling do you want to provoke with your wedding reception venue? Guests absolutely love when they do not have to drive from the ceremony to the reception. Not only do you eliminate travel time from one location to the other but you also don’t have to provide transportation for out of town guests. There are a number of venues that offer All Inclusive Packages that have the ability to be both your ceremony and reception venue. If that option is not for you, you can always start looking for a reception venue based on proximity to the church you will be married in.

Again, how many guests will the venue accommodate and is parking available are key factors. Also, you want to check into whether the venue is full service or not. If they are a full-service venue then most everything you need to make your space beautiful and serve your guests is offered. If the venue is not a full-service venue then they are simply renting you the space and what you put into décor is what you get out of it. You will also need to inquire on per plate cost and drink costs as well. Be informed on the food tasting policies also. Will there be a tasting prior to finalizing the menu? Is there a fee associated with the tasting? Liability insurance, cancellation policy and weather contingency if you are planning an outdoor event are also details you want to consider when making your decision.

Officiant

This can be tough to nail down if you are not a member of a church or know someone ordained to legally marry you. You can always ask for recommendations from friends or family that recently got married. You want to be sure to find someone you are comfortable with. This person is going to guide you and your guests during this very special day so you want to be sure you feel confident that they know your story and what you want out of your ceremony.

Your officiant is going to set the atmosphere for your wedding. Be sure to make time to meet with them beforehand and convey the tone you wish to set for your big day. The may want to schedule time to meet with your family and close friends and they should definitely want to hear more stories about the happy couple to get to know you better if you are not already familiar with each other.

Be sure to ask questions about the officiant fee and what is included with it. You do not want to assume anything when you are booking these services. Is pre-martial counseling, legal registration, travel and performing the ceremony all included in the fee? What is the officiant back up plan if an emergency arises?

These are just a few key details you want to be sure you know about before entering into any type of agreement with a venue or vendor. Be sure to know exactly what to expect for the money that you are investing into this day. You want to try to remain as stress free as possible!

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Wedding Toasts

Wedding Toasts

Making sure you enhance your wedding reception so that your guests will remember it for years to come is key. This planning tip will share some guidance on wedding toasts and speeches.

Give your toasts while you have all of your guests’ attention. Couples think it is best to give toasts during dinner, but that is actually the worst time to give them! The only time you really have your guests’ full attention is directly before you begin dinner. This is after your grand entrance. Wedding toasts, speeches & greetings should be given when your guests’ eyes are directed toward the head table and you have their full attention.

Between courses, guests may go to the restroom, the bar, or simply catch up with other guests at other tables. Instead of listening to your toasts they’re walking around with other intentions completely oblivious to what is being said. Remember, it is difficult to settle your guests once they have begun to move around.

Another reason we recommend getting wedding toasts and speeches out of the way before you lose your guests attention is because most likely the person giving the toast is not a professional speaker. When your guests are up and moving around they are not paying attention to the person speaking. This could be a huge distraction to whomever is giving the toast. The distraction can lead to jolting their nerves or causing them to lose their train of thought. When this happens, it could take longer to get toasts and speeches completed which take time away from the catering staff who are patiently waiting to serve your guests the hot meal you paid so much money for.

If you did decide on toasts and speeches between your courses being served bear in mind that the catering staff is going to stop serving your guests when there is someone speaking because they do not want to interrupt. But again, do you really want to make your catering staff pause their duties because of poor time management?

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Power Bar

If you are a tech savvy couple that plans on using a hashtag for your Big Day then the now trendy power bar may be a great add-on for you! With social media becoming more and more popular at weddings your guests will be trying to capture moments to share online. In order to do this, a fully charged device is essential and so is a phone charging station! Why have a hashtag if no one can use it? Since you have invited your guests to use social media throughout the day they will most likely need to recharge their device by dinner.

There are lots of creative ways to display a charging table and have it fit in with your wedding décor. You can choose to rent a phone charging station, or go the DIY route. Most times, when you rent a phone charging station you will get to customize the stretch fabric that encloses the charging station. The design can be anything from using your wedding logo or you can include your wedding hashtag. The options are endless! After your big day, you can keep the fabric and create a keepsake such as a throw or curtains to remember your special day.

Try placing your customized phone charging station in a common area where people can have access to their devices without “hanging around” the charging station and missing out on any traditional wedding events! It can be set up near the bar or restroom or even just at the ballroom entrance. Be sure to include a sign near your phone charging station with your #hashtag so that your guests will know what to use when posting their pictures. Also, remind your guests not to hang around the charging table or they will miss some great memories…with or without their mobile devices. All of the fun for the evening will be on the dance floor, not at the bar or phone charging station! It is not uncommon for the bride and groom to not want their guests on their cell phones throughout the day. If you and your fiancé do not want your guests on their phone all evening you can make a note in the invitation stating that. This way your guests are aware beforehand.

Give us a call today if you are interested in finding out more details about adding a phone charging station to your wedding reception. We would love to start discussing ways to make your 2018 wedding stand apart from the rest!

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Wedding Planning: Reception Seating Guide

So much work goes into reception seating and most times your guests have no clue how much time you dedicated to this detail! If you are having a buffet style meal with less than 150 guests it may not be necessary to do a seating plan. However, if you will be having a sit down meal and serving different entrees then this element is a necessary evil. But don’t worry, it will get done!

Display Options

There are a variety of factors that go into completing the seating chart. Once you have received all of your RSVPs and know what size and style table you will be using it is time to get down to business. Will you choose to use a seating chart or place cards? A seating chart is placed at the entrance and designates the guests’ names and the table they will be sitting at. A place card is the tented cards that are generally displayed in alphabetical order near the entrance and list the guests’ name and table number. You also have the option to use escort cards or seating chart place cards to tell each guest exactly which seat to have at the table. These are not always necessary. Hey, you have already put the table together, let them choose where they want to sit!

Who Sits Where

If at all possible, you want to group your guests together with similar interests and backgrounds. This way they will have something to talk about, even if they have never met. Generally your family will sit together and you can choose to sit your friends from different areas of life together; such as colleagues, college friends and childhood friends. You can also choose to mix up the seating a bit. Try to split your friends up so that your childhood friend from out of town can meet your college roommate they have always heard stories about! If you have any single people attending, try not to put them all at the same table or at a table with newlyweds. If you don’t have many single guests or a guests or two that you know most likely will not know anyone else, consider letting them bring a plus one, even if it is not allowed across the board.

Don’t Over Think It

Ideally, your guests will not be sitting for long. They will have every chance to move around throughout the evening and mingle with whomever they choose to. So if you keep your younger guests close to the dance floor and the older guests a little further away everyone should be content. At the end of the day, your guests will be happy to have enjoyed celebrating your wedding day with you. They won’t over think who they had to sit with, so you shouldn’t over think it either!

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Wedding Myths

Often, as a bride-to-be, you fall into the rabbit hole full of magazine articles, websites and pins with the “do’s and don’ts” of planning your big day. Keep in mind, these articles are full of wedding planning myths and were written by journalists, not wedding professionals. A lot of times the suggestions given are outdated or simply incorrect. 

Many times you will see articles that suggest you should go see your DJ perform before you decide on hiring anyone. This is one of the huge wedding planning misconceptions that brides do not realize can be tricky. The bigger question is; where would you go to see this DJ and how will you know if he is fulfilling the clients requests? You may think that just going and standing in the corner awkwardly at a wedding the DJ has booked already will give you the answers you need in order to know if you should hire or not. Realistically, you will be going to someones’ private event, you may not be dressed properly and you are hoping to see weather or not this DJ will be a good fit for your 6 hour day based on the 15-30 minutes you were there.

You do not need to see your entertainer perform in order to decide on if they will be a good fit or not. Not only are you hoping to see your wedding in the future but you are expecting to see something amazing in the small amount of time that you are watching the DJ in action. You may see the DJ do the chicken dance and you know you absolutely do not want to have that at your wedding. Well remember, this is not your wedding. Maybe the couple wanted to have that dance played for their favorite nieces and nephews. So now you leave thinking that is the only way the DJ can perform. Not true! Any professional DJ should be like a chameleon and be able to adapt in any situation.

It is best to trust the reputation of the company versus putting all of your trust in one individual entertainer. You may be thinking you want to know who will be the Master of Ceremonies for your big day but realistically, you have more security when you hire a company. This way your entertainer will not only have back-up equipment but there will also be back-up personnel. This security measure will guarantee that if your DJ had an accident or worse, your special day will not be affected!

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Fresh Décor Ideas

Think about adding a green screen backdrop or DJ facade as décor ideas for your upcoming event! This is a great way for you do to something different for your guests and spice it up a little.

Green Screen

Why limit yourself to just one backdrop when instead, your guests can choose from different images each time they take a picture in the photo booth. The choices for images are endless! You can also choose to use 5×7 prints, photo strips or even 4×6. The green screen backdrop does not take up any more space or need any other requirements than our Open-Air Photo Booth.

DJ Façade

A customized DJ Façade can make the appearance of the DJ table extremely sleek and elegant. Using a DJ Façade is a very simple and nice way to accent any venue and any occasion. This route is a great way to supplement a monogram that you won’t use again. The façade will conceal the entire DJ table giving the traditional setup an entirely new look!

Keepsake

Not only do your guests get to keep a copy of their images from the photo booth but after your Big Day, the Newlyweds get their own keepsake! The light weight fabric used for the DJ Façade actually goes home with the couple to keep and create a keepsake to have for years to come! There are a ton of Do-It-Yourself ideas that you can design to showcase this token around your home after the wedding.

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Bridal Shows

Being familiar with bridal shows is a great way to prepare yourself for wedding planning. Bridal shows are a helpful way to interact with a variety of industry professionals under one roof. This one stop shop is the ideal planning tool for the modern busy bride! So get prepared to grab a bunch of brochures full of vendor information and make the most of your bridal show experience!

Why Go:

You are still searching for a DJ, florist, videography, tuxedo and cake. When will you ever find the time to make the calls to find availability and pricing. Bridal shows are full of ideas and packed with others who share the wedding excitement you have. Not only do you get more information on the services you still need to book, but you can even possibly book vendors and finalize some wedding planning details. Take this opportunity to chat with vendors face to face to see if their services fit your needs!

What to Expect:

Each vendor is going to want to give you details on the various services and packages they offer. They are also going to require some information about your vision and how you want your special day executed. The vendors will also be looking for some basic contact information from you and most likely your budget. This will help them ensure that your expectations can fit within what you are willing to spend. Don’t just approach the vendor booth and ask, “hey, how much?” Yes, you have a budget that you want to stick to but you will also want to consider what is being included in each package as well as the training and experience the professional has in weddings. Be sure to ask questions regarding cancellation fees, back up plans, insurance and most importantly, contracts!

How to Prepare:

Make a list of vendor priorities. What do you still need most? Once you decide on the bridal show(s) you want to go to be sure to pre-register for the event. You will likely become a V.I.B. *very important bride* and be given access to the list of vendors attending the show. This way you can see if any vendors you were already considering working with will be at that bridal show and map out a plan of attack. Which booths do you definitely want to visit, the vendors of high priority, and which vendors you can wait to book later.

Be sure to take your checkbook or credit card to the bridal show since most vendors offer a “show special”. This is a discount offered to the to-be-brides that want to book any services that day. Saving money is always a plus with wedding planning. So be sure to do your research on vendors you are interested in before going to the bridal show. Hopefully you can take advantage of some savings!

Follow Up

It is likely that any vendor you speak with that offers services that seem to fit into what you are looking for is going to follow up with you after the bridal show. The vendor just wants to be sure that you do not have any additional questions regarding their services. You may still be interested, or you may have decided to go in another direction and book a different vendor. If you have, obviously, that is fine…after all, this is your wedding. Just try not to keep the vendor who is following up with you on the line. Let them know you are no longer interested so that they can release the date and book services for someone else.

Bridal shows are a fun and great experience, so gather your bridal brigade and enjoy a day of planning the beginning of the rest of your life!

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